Presentation Guidelines

Presentation Guidelines – Galveston 2019

Thank you for your interest in presenting at RefComm® Galveston 2019. We are now seeking technical presentations for all programs – especially if you have an exceptional story to share. Preference will be given to presentations giving case studies and actual operating experience. We welcome abstracts from supply companies that are co-authored and will be co-presented by an operating company. Please do not hesitate to contact Becky Peterson with questions or concerns. Please consider submitting an abstract for RefComm Galveston 2019.

UPDATE (4/25/19): The programs are now full.  See you at RefComm.

  1. Titles, Abstracts & ImagePriority Submission due Immediately
  2. Titles and Abstract – General Submission  due Immediately
  3. Presentation Draft due Immediately
  4. Permission to Distribute due Immediately
  5. Presenter Photo and Bio due Immediately
  6. Company Logo due Immediately
  7. Registration  due Immediately
  8. International Visa due Immediately
  9. Final PowerPoint due before 8 March 2019

Maximize your impact.  Read these tips for giving a GREAT PRESENTATION.

1. Title, Abstract, and Image

Priority Submission Due Immediately

General Submission Due before 14 January 2019

Abstract Template

To be considered for a presentation time-slot, submit your title, abstract, and featured image as soon as possible.

  • Regular Title – The title, presenter’s name, and company.
  • Abstract – A full description of the scope of your presentation.
  • Featured Image – a clear image to be included with all online marketing.

All abstracts will be considered by our board of advisors; a group of refiners and other industry professionals, who will vet presentations based on their interest level in the topic and the topic’s value to the industry.

Preference will be given to presentations citing case studies and operating experience from refinery personnel and to vendor presentations that are co-authored with operating companies.

Conditional approval will be given to your topic and you will be asked to complete your registration and prepare your presentation draft. Confirmation of your spot on the program will not be given until after your presentation draft is reviewed and approved.

Vendors and Technology Suppliers – at RefComm, your presentation requires more than your own claims about your products or services. Your presentation should include proof of industry viability through commercial application and value through the takeaways offered to your audience.

2. Draft

Due before 20 February 2019

Final approval and confirmation for your presentation will not be given until after we review your presentation draft. Please prepare your draft in PowerPoint format.

It should include a maximum of 20 slides.

Typical presentation time is 25 minutes plus 5 – 10 minutes for Q&A.

Example PowerPoint title slide Example content slide
Sample Title Slide Budapest Sample Content Slide

The first slide is your Title Slide. It needs to have the presentation title, the presenter’s contact information, the company logo, and the RefComm® graphic.RefComm Graphic


  • Use 18 point font or larger.  Use contrasting colors for clear viewing in the presentation hall.
  • Use pages numbers on your slides.
  • You may include a video clip into your presentation. Video files must be embedded in the PowerPoint file as a compliant file type.
  • Use high-resolution photos. They display and print better. Do not compress them. Your file will be much larger and may load slowly, but the clarity of both the projected and published presentation is worth it. If the photos are really dark, lighten them up or request our assistance.
  • Please send your draft to Becky:

Email as attachment (less than 10MB)
Or send large files here

  • Your draft will be reviewed for formatting and content.  A punch list will be emailed back to you regarding the necessary changes. Please note: SALES PITCHES are NOT allowed and you will be asked to re-submit.

3. Permission to Distribute Form

Due 20 February 2019

All presenters are required to fill out, sign, and return the PTD form before the deadline.  This form specifies your wishes regarding the promotion and publication of your presentation.

Download Permission to Distribute Form (PDF)

4. Presenter Biography and High-Resolution Photo

Due 20 February 2019

Please send a short biography and a photograph for each presenter. The photograph can be a formal headshot or a casual image. It should be a pleasant and clear image of the presenter and at least 1mb in size. Biographies should be 5 sentences or less and should include: name, title, company, number of years in the industry, 1 career highlight, and 1 personal factoid.

Jimmy John is the VP of Operations for XYZ Company. He has been with XYZ for 42 years. Jimmy holds 120 patents and has published 72 articles. He enjoys long range archery competition with his three sons.

5. Company Logo

Due 20 February 2019

View Logo GuidelinesPlease send us your company logo. EPS or AI (vector) files are preferred. If that is not available provide a PNG or JPG file, at least 1000 pixels longest width or height.

6. Registration

Due 20 February 2019

All presenters are expected to register and pay to attend the conference.

  • Completion and payment of registration is required by due date.
  • Registration payment is required to be included in all printed promotional and conference material.
  • Vendor presenters are eligible for a $100 registration discount. Type code PRESENTER100 in the “For Official Use” Field when you register.
  • Refiner presenters will receive a 50% registration discount.  Type code REFINER50 in the “For Official Use” Field when you register.
  • Should you have any concerns regarding registration or fees, please address them with Becky before submission of your presentation draft.

7. International Visa

If you require a visa to enter the United States, please apply for it immediately.  Becky will happily supply you with a Letter of Invitation upon request. You must confirm receipt of your visa Immediately.

8. Final PowerPoint

Due before 8 March 2019

All presentation PowerPoints must be submitted in Widescreen format, 16:9.
Please let us know if there are any video or audio files attached.

Email as attachment (less than 10MB)
Or send large files here

Thank you in advance for your timely submissions.  Our goal is to produce your presentations with the highest degree of professionalism.  We will be contacting you directly regarding other ways to promote your presentation.

Refining Community